Notarial Services

Notarial services are provided for American citizens and for individuals of any nationality requiring notarization of documents to be used in the United States.

Each notarial service is by appointment only.  Please take the time to read the following useful tips for those using the service

  • The fee per Consular seal is US$50.
  • Be sure to bring your passport or government issued photo I.D., along with the documents you would like notarized.
  • It can take about 90 minutes for the notarial process, depending on the circumstances of the case.
  • Please look at your document and read it carefully before attending the Embassy.  If two people need to sign the same document, or if a witness is required, the names of all attendees must be submitted in advance via e-mail moscowacs@state.gov.
  • When you have booked an appointment online, write down the appointment I.D. and password.  You will need these if you wish to change your appointment.
  • DO NOT sign the document

If a document signed by a person located in the United States must be notarized for use in Russia, that document should first be notarized in the United States and then submitted to the office of the Secretary of State of the state in which the notarial was performed to be affixed with an apostille. A document bearing an apostille is legal and valid in Russia as well as other countries that are signatories to the Hague Legalization Convention of 1961. For more information please see our page on Apostilles and Legalization of Documents.

To request a certified copy of a Consular Report of Birth or Death, please click here.

Please see the Department of State’s webpage on Notarial and Authentication Services for more information on notary services and document authentication.

Only certain documents can be notarized at a U.S. Embassy or Consulate for use in the United States.  Prepare your document(s): Be sure to complete the document(s) as much as possible before the appointment but do not sign the document! 

A letter or a form that I am signing

Ensure that you understand the contents of the document. A consular officer cannot explain it to you.

Please bring your documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction. We cannot assemble your documents for you or provide legal advice on their preparation.   If your documents are not ready for signature, you may be asked to make a new appointment.

  Do NOT sign the document !!

The most common requests include notarizing power of attorneys (PDF 8 KB) and affidavits (PDF 50 KB).

Ensure that you understand the contents of the document. A consular officer cannot explain it to you.

Please bring your documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction. We cannot assemble your documents for you or provide legal advice on their preparation.   If your documents are not ready for signature, you may be asked to make a new appointment.

Do not sign the document!

Example of a General Power of Attorney form (PDF 218Kb)

Example of a Limited Power of Attorney form (PDF 118Kb)

Ensure that you understand the contents of the document. A Consular Officer cannot explain it to you. Please bring your documents fully completed, without any missing pages, assembled and ready for notarization.  Bring instructions from the end user in the state of jurisdiction. The Embassy cannot assemble your documents for you or provide legal advice on their preparation.   If your documents are not ready for signature, you may be asked to make a new appointment.

Prepare your document(s)

Be sure to complete the document(s) as much as possible before the appointment.

    Do NOT sign the document!

Example of a Sworn Statement/Affidavit form (PDF 84Kb)

Ensure that you understand the contents of the document. A consular officer cannot explain it to you. Please bring your documents fully completed, without any missing pages, assembled and ready for notarizationDo not sign the document! Bring instructions from the end user in the state of jurisdiction. We cannot assemble your documents for you or provide legal advice on their preparation.   If your documents are not ready for signature, you may be asked to make a new appointment.

A consular officer can take a true copy of a U.S. passport.  Any person may present the passport to be copied.  The appointment must be made in the name of the person attending.

If you are applying for a passport service for a child under 16, and only one parent is able to appear, the absent parent may furnish a notarized Statement of Consent, Form DS-3053.   You must present your government-issued photo I.D. (such as your U.S or foreign passport, driving license or military I.D) together with the Form DS-3053.

There is no fee for this service.

If you are applying for an Individual Taxpayer Identification Number (ITIN) and need to have your identification verified before sending your application to the Internal Revenue Service (IRS) in the United States, please schedule a regular notary appointment.   Please note that our appointments are very limited and can only be scheduled via the online booking system.

  • If you attend an appointment at the Embassy, you must bring your passport and a color photocopy of the bio page; and 
  • There is a $50 fee for each copy that you require.

For specific information about ITIN, please contact the IRS directly at www.irs.gov.

Due to Russian government regulations U.S. citizens who wish to get married in Russia must complete the standard affidavit form (svidetel’stvo) (PDF 70 KB) only at the U.S. Embassy Moscow.  Please make appointment and bring your fully completed form in Russian. The notarial fee is $50.00 or the equivalent in rubles. Russian authorities consider the document valid for only three months after a U.S. Embassy consul or vice consul notarizes it. Please read more on our webpage on Getting Married in Russia.

 


Documents We Do Not Notarize

The following documents cannot be notarized at a U.S. Embassy or Consulate

U.S. Embassies and Consulates do not have the authority to affix an “apostille” to American documents.  Please do not schedule an appointment for this.  The Secretary of State in the State where the document was issued is authorized to affix the Apostille on a birth/death certificate.  The apostille will officially authenticate the signature and seal of your state issued certificate for use in another country.

The Embassy and Consulates cannot provide this service.   Please do not schedule an appointment for this.  Please contact the issuing educational institution. More information is available from the Department of State website here.

The Embassy and Consulates do not provide this service. Please do not schedule an appointment for this.

As of January 2009, the International Organization for Migration (IOM) is providing fingerprint services for U.S. citizens in Moscow. For more information, please read at Criminal Records Checks and Fingerprinting https://ru.usembassy.gov/u-s-citizen-services/local-resources-of-u-s-citizens/criminal-records-checks/

 

A consular officer cannot perform a Medallion Signature Guarantee (which is a financial institution’s guarantee that an investor’s signature is genuine as well as its acceptance of any liability for any forgery within the securities transfer instruction)  .Please do not schedule an appointment for this.  

For more information, see the Securities and Exchange Commission’s website.

General questions about Medallion Signature Guarantees should be directed to the SEC’s Office of Investor Education and Assistance, by email to help@sec.gov, by phone at 1-800-SEC-0330, by fax at 202-772-9295, or by mail to 100 F Street, NE, Washington, D.C., 20549-0213.

The Embassy and Consulates cannot provide copies of U.S. vital records.  Please do not schedule an appointment for this.  In order to obtain any state government issued document concerning birth, death, marriage or divorce, you may order one from the website of the National Center for Health Statistics.

The Embassy cannot provide or certify official translations of documents.

 The Embassy can provide a List of Translation Centers (PDF, 102 KB) that certify their translations. This list is provided for information only; the Embassy cannot guarantee the work or these agencies, nor can the Embassy assume responsibility for the professional ability or integrity of these agencies.